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        • Resources: Mental Health and Wellness During the Pandemic
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        • Busing Requests and Payments
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          EICS' Administrative Procedures

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          EICS' Administrative Procedures

          Administrative Procedures Table of Contents September 21, 2018

           

          Block 100 - General Administration

          AP 100 - Distributed Decision-Making

          AP 101 - Division Planning and Reporting
          AP 101   Appendix A - Sample Assurance Planning Timelines

          AP 104 - Catholic Schools Continuous Improvement Process
          AP 104   Appendix A – Process Template Focus Areas

          AP 105 - School-Based Leadership

          AP 110 - School Councils

          AP 119 - Naming of Educational Facilities

          AP 120 - Policy and Procedures Dissemination

          AP 121 - Development and Review of Administrative Procedures

          AP 130 - School Year

          AP 131 - School Day

          AP 132 - Instructional Time: Grades 1 to 12

          AP 133 - Emergency Closings

          AP 134 - Inclement Weather

          Administrative Procedure 140 -  Use of Technology & Access to Division Resources 
          AP 140   Appendix A - Staff Responsible Use of Technology Agreement
          AP 140   Appendix B - Student Responsible Use of Technology Agreement

          Administrative Procedure 143 -  Secure Technology Use - Hosted Service or Web 2.0 Tools
                                                        
          AP 146 - Social Media

          AP 148 - Internal Communications

          AP 149 – Division Appeal Process

          AP 150 - Media Relations

          AP 151 - Parent and Public Inquiries

          AP 152 - Public Solicitations

          AP 153 - Advertising in Schools

          AP 154 - Political Electioneering

          AP 155 - Event Protocol

          AP 156 - Visit Protocol

          AP 157 - Flag Protocol

          AP 158 - Remembrance Day

          AP 160 - Inclusive Catholic Communities Providing Safe Caring Learning Environments
          AP 160   Appendix A - Guidelines for the LIFE Framework 
          AP 160   Appendix B - Resource to Support and Guide Students
          AP 160   Appendix C - Board Responsibility
          AP 160   Appendix D - Additional Resources
          AP 160   Appendix E - Lived Inclusively for Everyone Support Plan                  

          AP 161 - Health & Safety of Students and Staff

          AP 162 - Communicable Diseases
          AP 162  Appendix A - Universal Precautions
          AP 162  Appendix B - List of Communicable Diseases

          AP 163 - Tobacco Free Environment

          AP 164 - Use of Alcohol in Division Schools

          AP 165 - Emergency Plans

          AP 166 - Pandemic Emergency Response

          AP 168 - Wellness
          AP 168   Appendix A - Physical Literacy and Movement
          AP 168   Appendix B - Mental Health
          AP 168   Appendix C - Nutrition
                                                       
          AP 170 - Harassment

          Administrative Procedure 180 -  Freedom of Information and Protection of Privacy AP 180 Appendix A & B – Collection of Personal Info & FOIPP Fees

          AP 181 - Video Surveillance

          AP 185 - Records and Information Management
          AP 185   Appendix A – Intro to Records Retention Schedule
          AP 185   Appendix B – Schedule of Records Retention

          AP 190 - Copyright
          AP 190   Appendix – Sample Copyright Information Labels

          AP 191 - Electronic Copyright

          Block 200 - Instructional Programs and Materials

          AP 200 - Organization for Instruction

          AP 201 - Religious Permeation

          AP 202 - Religious Education

          AP 205 - Controversial Issues / Materials

          AP 206 - Human Sexuality Education
                       
          AP 208 - Community Resources in the Schools

          AP 210 - Early Childhood Services
                                                           
          AP 211 - English as a Second Language (ESL)

          AP 212 - French Language Programs

          AP 213 - Bilingual Instruction: Ukrainian

          AP 214 - Inclusive Education
          AP 214   Appendix A - Individual Support Plans
          AP 214   Appendix B - Regulation Support Plans

          AP 215 - Work Experience Program

          AP 216 - Career and Technology Foundations / Studies

          AP 217 - Special Projects – High School

          AP 218 - Locally Approved Courses

          AP 219 - Knowledge and Employability
          AP 219   Appendix A - Knowledge and Employability Information and Consent
          AP 219   Appendix B - Knowledge and Employability Learning Plan

          AP 220 - Alternative Programs

          AP 221 - Outreach Programs

          AP 230 - Distance Education

          AP 240 - Guidance and Counseling Program

          AP 245 - Overnight Use of Division Sites
          AP 245   Form 245-1 - Authorization

          AP 250 - School Learning Commons

          AP 251 - Challenge of Learning Materials

          AP 252 - Provincial Exam Accommodations

          AP 255 - Animals in Schools

          AP 256 - Use of Service Dogs in Schools
          AP 256 - Appendix A Parent/Guardian Request for a Service Dog
          AP 256 - Appendix B Management Plan for Care of the Service Dog

          AP 260 - Field Trips and Excursions
          AP 260   Appendix A - Guiding Principles
          AP 260   Form 260-1 - Risk Assessment Guidelines
          AP 260   Form 260-2 - Risk Assessment Checklist
          AP 260   Form 260-3 - Planning Checklist
          AP 260   Form 260-4 - Consent for Participation Natl & Intl Field Trips
          AP 260   Form 260-5 - Field Trip/Excursion Annual Consent Form (English) 
          AP 260   Form 260-5 - Field Trip/Excursion Annual Consent Form (Tagalog)
          AP 260   Form 260-6 - Field Trip Authorization Form
          AP 260   Form 260-7 - Release Form - Students OVER 18 years
          AP 260   Form 260-8 - Release Form - Students UNDER 18 years
          AP 260   Form 260-9 - Supervisor Consent Form
          AP 260   Form 260-10 - International Travel Consent – Parent, Guardian or Staff

          AP 261 - Extra Curricular Programs

          AP 270 - Home Education

          AP 280 - Program Evaluation

          AP 290 - Conducting Research in the Division

          Block 300 - Students

          AP 300 - Admission of Students

          AP 301 - Age of Access

          AP 302 - International Students
          AP 302   Appendix - Schedule of International Student Fees     

          AP 305 - School Attendance Areas

          AP 310 - Supervision of Students

          AP 311 - Noon Hour Supervision of Students

          AP 312 - Student Safety Patrols

          AP 314 - Concussion Protocol
          AP 314   Appendix A - Signs and Symptoms of a Concussion
          AP 314   Appendix B - Return to Learn Protocol
          AP 314   Appendix C - Parental Authorization to Participate in Competitive Sports

          AP 315 - Illness or Injury at School
                                                        
          AP 316 - Administration of Medication or Treatment to Students
          AP 316   Form 316-1 - Medical Status Update / Request for Medical Treatment
          AP 316   Form 316-3 - Student Focused Medication Management Record
          AP 316   Form 316-4 - Asthma Alert
          AP 316   Form 316-5 - Life Threatening Allergy Alert  
          AP 316   Form 316-6 - Admin of Medication / Seizure Documentation Form

          AP 317 - Anaphylaxis of Severe Allergies                  
                                                    
          AP 318 - Pediculosis or Lice
          AP 318   Appendix – Health Information Pediculosis or Lice

          AP 319 - Alberta Health Care Services

          AP 320 - Student Records

          AP 321 - Young Offender Records

          AP 322 - Legal Custody of Children

          AP 325 - Child Abuse
          AP 325   Form325-1 - Child Abuse Report

          AP 330 - Student Attendance

          AP 340 - Specialized Services for Students and Children

          AP 350 - Student Code of Conduct

          AP 351 - Student Discipline

          AP 352 - Access to Students by Police Officers and Outside Agencies

          AP 353 - Student Use of Alcohol, Restricted/Illicit Drugs and Weapons

          AP 355 - Student Suspension and Expulsion

          AP 357 - Vandalism

          AP 360 - Student Assessment, Evaluation & Reporting

          AP 361 - Promotion & Retention of Students

          AP 365 - Course Challenge

          AP 370 - Student Awards

          AP 380 - Students’ Council

          AP 390 - Student Appeals

          Block 400 - Personnel and Employee Relations

          AP 400 - Catholicity Expectations of Teachers and Administrators
          AP 400   Appendix A - The Excellent Catholic Teacher
          AP 400   Appendix B - Marks of an Excellent Catholic Leader

          AP 401 - Staff Employment

          Administrative Procedure 402 - Personnel Records

          AP 403 - Public Interest Duty to Report

          AP 404 - Working Alone
          AP 404   Appendix A - Working Alone Communication Plan

          AP 405 - Certificate of Medical Fitness

          AP 406 - Drugs and Alcohol
          AP 406   Appendix A - Drugs & Alcohol Summary & Acknowledgement

          AP 407 - Salaries and Wages

          AP 408 - Employee and Family Assistance Plan

          AP 409 - Sick Leave

          AP 410 - Employee Leaves and Absences

          AP 411 - Leaves of Absence for Political Purposes

          AP 412 - Deferred Salary Leave Plan

          AP 413 - Staff Conflict of Interest

          AP 415 - Recognition of Long Service and Retiring Employees

          AP 416 - Employee Resignations

          AP 419 – Staff Workplace Attire

          AP 420 - Role of the Teacher

          AP 421 - Hiring of Teachers

          AP 422 - Professional Growth Supervision and Evaluation of Teachers

          AP 423 - Teaching Staff Development Opportunities

          AP 424 - Professional Staff Assignments and Transfers

          AP 425 - Professional Staff Job Sharing

          AP 426 - Reduction in Professional Staff

          AP 430 - Role of the Principal

          AP 431 - Growth Supervision and Evaluation of School Administrators

          AP 435 - Coordinators High School

          AP 439 - Professional Growth Supervision and Evaluation of Support Staff

          AP 440 - Support Staff

          AP 441 - Support Staff Development Opportunities

          AP 442 - Non Association Staff Disputes

          AP 443 - Personnel & Employee Relationships Non Association Staff

          AP 450 - Organizational Structure
          AP 450   Appendix – Organizational Structure Chart

          AP 454 - Secretary Treasurer

          AP 460 - Substitute Teachers

          AP 470 - Position Descriptions

          AP 490 - Volunteers in Schools
          AP 490   Form 490-1 -  Volunteer Confidentiality Undertaking

          Block 500 - Business Administration

          AP 500 - Budgeting Process

          AP 501 - Budgeting System

          AP 505 - Student Fees and Service Charges                                     
          AP 505   Form 505-1- Fee Waiver Application 2020 2021

          AP 507 - Valuables in Schools

          AP 510 - Financial Assurance and Audits

          AP 511 - School Generated Funds
          AP 511   Appendix - Project Plan

          AP 512 - Cash Management

          AP 513 - Petty Cash

          AP 514 - Travel and Expense Reimbursement
          AP 514   Appendix A - Travel and Expense Rates

          AP 515 – Purchasing Authority

          AP 516 – Signing Authority

          AP 517 - Inventory

          AP 518 - Disposal of Division Property

          AP 519 - Surplus Land and Buildings

          AP 520 - Ethical Fundraising and Charitable Activities in Schools

          AP 521 - Non-Certificated Staff Pension

          AP 525 - Partnerships
          AP 525   Appendix - Ethical Guidelines for Business-Education Partnerships

          AP 526 - Charitable Donations

          AP 527 - Honorariums, Scholarships and Gifts

          AP 530 - Insurance Management

          AP 540 - Facilities Planning

          AP 541 - Property Maintenance

          AP 542 - Signage

          AP 543 - Buildings and Grounds Security

          AP 544 - Hazardous Chemical Management

          AP 545 - Environmental Considerations

          AP 546 - Community Use of School Facilities

          AP 547 - Personal Use of Division Equipment and Materials

          AP 548 - Division Cell Phone Assignment and Allowances

          AP 550 - Student Transportation Services

          AP 551 - School Bus Safety Program

          AP 552 - Student Transportation in Private Vehicles 
          AP 552   Form 552-1 - Volunteer Driver Declaration and Authorization

          AP 555 - School Owned Vehicles

          AP 560 - Use of Division-Owned Vehicles
          AP 560   Form 1 - Informed Consent Division-Owned Vehicles and Equipment

          Elk Island Catholic Schools
          Central Learning Services

          310 Broadview Rd
          Sherwood Park, Alberta
          T8H 1A4
          Reception: 780-467-8896
          Toll Free: 1-800-996-9982
          Contact Us