EICS' Administrative Procedures

Administrative Procedures Table of Contents December 2021

AP 100 - Distributed Decision-Making

AP 101 - Division Planning and Reporting
AP 101   Appendix A - Sample Assurance Planning Timelines

AP 104 - Catholic Schools Continuous Improvement Process
AP 104   Appendix A – Process Template Focus Areas

AP 105 - School-Based Leadership

AP 110 - School Councils

AP 119 - Naming of Educational Facilities

AP 120 - Policy and Procedures Dissemination

AP 121 - Development and Review of Administrative Procedures

AP 130 - School Year

AP 131 - School Day

AP 132 - Instructional Time: Grades 1 to 12

AP 133 - Emergency Closings

AP 134 - Inclement Weather

Administrative Procedure 140 -  Use of Technology & Access to Division Resources 
AP 140   Appendix A - Staff Responsible Use of Technology Agreement
AP 140   Appendix B - Student Responsible Use of Technology Agreement

Administrative Procedure 143 -  Secure Technology Use - Hosted Service or Web 2.0 Tools
                                              
AP 146 - Social Media

AP 148 - Internal Communications

AP 149 – Division Appeal Process

AP 150 - Media Relations

AP 151 - Parent and Public Inquiries

AP 152 - Public Solicitations

AP 153 - Advertising in Schools

AP 154 - Political Electioneering

AP 155 - Event Protocol

AP 156 - Visit Protocol

AP 157 - Flag Protocol

AP 158 - Remembrance Day

AP 160 - Inclusive Catholic Communities Providing Safe Caring Learning Environments
AP 160   Appendix A - Guidelines for the LIFE Framework 
AP 160   Appendix B - Resource to Support and Guide Students
AP 160   Appendix C - Board Responsibility
AP 160   Appendix D - Additional Resources
AP 160   Appendix E - Lived Inclusively for Everyone Support Plan                  

AP 161 - Health & Safety of Students and Staff

AP 162 - Communicable Diseases
AP 162  Appendix A - Universal Precautions
AP 162  Appendix B - List of Communicable Diseases

AP 163 - Tobacco Free Environment

AP 164 - Use of Alcohol in Division Schools

AP 165 - Emergency Plans

AP 166 - Pandemic Emergency Response

AP 168 - Wellness
AP 168   Appendix A - Physical Literacy and Movement
AP 168   Appendix B - Mental Health
AP 168   Appendix C - Nutrition
                                             
AP 170 - Harassment

Administrative Procedure 180 -  Freedom of Information and Protection of Privacy AP 180 Appendix A & B – Collection of Personal Info & FOIPP Fees

AP 181 - Video Surveillance

AP 185 - Records and Information Management
AP 185   Appendix A – Intro to Records Retention Schedule
AP 185   Appendix B – Schedule of Records Retention

AP 190 - Copyright
AP 190   Appendix – Sample Copyright Information Labels

AP 191 - Electronic Copyright

AP 200 - Organization for Instruction

AP 201 - Religious Permeation

AP 202 - Religious Education

AP 205 - Controversial Issues / Materials

AP 206 - Human Sexuality Education
             
AP 208 - Community Resources in the Schools

AP 210 - Early Childhood Services
                                                 
AP 211 - English as a Second Language (ESL)

AP 212 - French Language Programs

AP 213 - Bilingual Instruction: Ukrainian

AP 214 - Inclusive Education
AP 214   Appendix A - Individual Support Plans
AP 214   Appendix B - Regulation Support Plans

AP 215 - Work Experience Program

AP 216 - Career and Technology Foundations / Studies

AP 217 - Special Projects – High School

AP 218 - Locally Approved Courses

AP 219 - Knowledge and Employability
AP 219   Appendix A - Knowledge and Employability Information and Consent
AP 219   Appendix B - Knowledge and Employability Learning Plan

AP 220 - Alternative Programs

AP 221 - Outreach Programs

AP 230 - Distance Education

AP 240 - Guidance and Counseling Program

AP 245 - Overnight Use of Division Sites
AP 245   Form 245-1 - Authorization

AP 250 - School Learning Commons

AP 251 - Challenge of Learning Materials

AP 252 - Provincial Exam Accommodations

AP 255 - Animals in Schools

AP 256 - Use of Service Dogs in Schools
AP 256 - Appendix A Parent/Guardian Request for a Service Dog
AP 256 - Appendix B Management Plan for Care of the Service Dog

AP 260 - Field Trips and Excursions
AP 260   Appendix A - Guiding Principles
AP 260   Form 260-1 - Risk Assessment Guidelines
AP 260   Form 260-2 - Risk Assessment Checklist
AP 260   Form 260-3 - Planning Checklist
AP 260   Form 260-4 - Consent for Participation Natl & Intl Field Trips
AP 260   Form 260-5 - Field Trip/Excursion Annual Consent Form (English) 
AP 260   Form 260-5 - Field Trip/Excursion Annual Consent Form (Tagalog)
AP 260   Form 260-6 - Field Trip Authorization Form
AP 260   Form 260-7 - Release Form - Students OVER 18 years
AP 260   Form 260-8 - Release Form - Students UNDER 18 years
AP 260   Form 260-9 - Supervisor Consent Form
AP 260   Form 260-10 - International Travel Consent – Parent, Guardian or Staff

AP 261 - Extra Curricular Programs

AP 270 - Home Education

AP 280 - Program Evaluation

AP 290 - Conducting Research in the Division

AP 300 - Admission of Students

AP 301 - Age of Access

AP 302 - International Students
AP 302   Appendix - Schedule of International Student Fees     

AP 305 - School Attendance Areas

AP 310 - Supervision of Students

AP 311 - Noon Hour Supervision of Students

AP 312 - Student Safety Patrols

AP 314 - Concussion Protocol
AP 314   Appendix A - Signs and Symptoms of a Concussion
AP 314   Appendix B - Return to Learn Protocol
AP 314   Appendix C - Parental Authorization to Participate in Competitive Sports

AP 315 - Illness or Injury at School
                                              
AP 316 - Administration of Medication or Treatment to Students
AP 316   Form 316-1 - Medical Status Update / Request for Medical Treatment
AP 316   Form 316-3 - Student Focused Medication Management Record
AP 316   Form 316-4 - Asthma Alert
AP 316   Form 316-5 - Life Threatening Allergy Alert  
AP 316   Form 316-6 - Admin of Medication / Seizure Documentation Form

AP 317 - Anaphylaxis of Severe Allergies                  
                                          
AP 318 - Pediculosis or Lice
AP 318   Appendix – Health Information Pediculosis or Lice

AP 319 - Alberta Health Care Services

AP 320 - Student Records

AP 321 - Young Offender Records

AP 322 - Legal Custody of Children

AP 325 - Child Abuse

AP 330 - Student Attendance

AP 340 - Specialized Services 

AP 350 - Student Code of Conduct

AP 351 - Student Discipline

AP 352 - Access to Students by Police Officers and Outside Agencies

AP 353 - Student Use of Alcohol, Restricted/Illicit Drugs and Weapons

AP 355 - Student Suspension and Expulsion

AP 357 - Vandalism

AP 360 - Student Assessment, Evaluation & Reporting

AP 361 - Promotion & Retention of Students

AP 365 - Course Challenge

AP 370 - Student Awards

AP 380 - Students’ Council

AP 390 - Student Appeals

AP 400 - Catholicity Expectations of Teachers and Administrators
AP 400   Appendix A - The Excellent Catholic Teacher
AP 400   Appendix B - Marks of an Excellent Catholic Leader

AP 401 - Staff Employment

Administrative Procedure 402 - Personnel Records

AP 403 - Public Interest Duty to Report

AP 404 - Working Alone
AP 404   Appendix A - Working Alone Communication Plan

AP 405 - Certificate of Medical Fitness

AP 406 - Drugs and Alcohol
AP 406   Appendix A - Drugs & Alcohol Summary & Acknowledgement

AP 407 - Salaries and Wages

AP 408 - Employee and Family Assistance Plan

AP 409 - Sick Leave

AP 410 - Employee Leaves and Absences

AP 411 - Leaves of Absence for Political Purposes

AP 412 - Deferred Salary Leave Plan

AP 413 - Staff Conflict of Interest

AP 415 - Recognition of Long Service and Retiring Employees

AP 416 - Employee Resignations

AP 419 – Staff Workplace Attire

AP 420 - Role of the Teacher

AP 421 - Hiring of Teachers

AP 422 - Professional Growth Supervision and Evaluation of Teachers

AP 423 - Teaching Staff Development Opportunities

AP 424 - Professional Staff Assignments and Transfers

AP 425 - Professional Staff Job Sharing

AP 426 - Reduction in Professional Staff

AP 430 - Role of the Principal

AP 431 - Growth Supervision and Evaluation of School Administrators

AP 435 - Coordinators High School

AP 439 - Professional Growth Supervision and Evaluation of Support Staff

AP 440 - Support Staff

AP 441 - Support Staff Development Opportunities

AP 442 - Non Association Staff Disputes

AP 443 - Personnel & Employee Relationships Non Association Staff

AP 450 - Organizational Structure
AP 450   Appendix – Organizational Structure Chart

AP 454 - Secretary Treasurer

AP 460 - Substitute Teachers

AP 470 - Position Descriptions

AP 490 - Volunteers in Schools
AP 490   Form 490-1 -  Volunteer Confidentiality Undertaking

AP 500 - Budgeting Process

AP 501 - Budgeting System

AP 505 - Student Fees and Service Charges                                     
AP 505   Form 505-1- Fee Waiver Application 2022-2023

AP 507 - Valuables in Schools

AP 510 - Financial Assurance and Audits

AP 511 - School Generated Funds
AP 511   Appendix - Project Plan

AP 512 - Cash Management

AP 513 - Petty Cash

AP 514 - Travel and Expense Reimbursement
AP 514   Appendix A - Travel and Expense Rates

AP 515 – Purchasing Authority

AP 516 – Signing Authority

AP 517 - Inventory

AP 518 - Disposal of Division Property

AP 519 - Surplus Land and Buildings

AP 520 - Ethical Fundraising and Charitable Activities in Schools

AP 521 - Non-Certificated Staff Pension

AP 525 - Partnerships
AP 525   Appendix - Ethical Guidelines for Business-Education Partnerships

AP 526 - Charitable Donations

AP 527 - Honorariums, Scholarships and Gifts

AP 530 - Insurance Management

AP 540 - Facilities Planning

AP 541 - Property Maintenance

AP 542 - Signage

AP 543 - Buildings and Grounds Security

AP 544 - Hazardous Chemical Management

AP 545 - Environmental Considerations

AP 546 - Community Use of School Facilities

AP 547 - Personal Use of Division Equipment and Materials

AP 548 - Division Cell Phone Assignment and Allowances

AP 550 - Student Transportation Services

AP 551 - School Bus Safety Program

AP 552 - Student Transportation in Private Vehicles 
AP 552   Form 552-1 - Volunteer Driver Declaration and Authorization

AP 555 - School Owned Vehicles

AP 560 - Use of Division-Owned Vehicles
AP 560   Form 1 - Informed Consent Division-Owned Vehicles and Equipment