Inclusive Catholic Communities providing Safe & Caring Learning Environments
CCSSA LIFE Framework - Protocol for Catholic Schools
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Administrative Procedures Table of Contents
Administrative Procedure 100 - Distributed Decision-Making
Administrative Procedure 101 - Division Planning and Reporting
AP 101 Appendix - Sample Assurance Planning Timelines
Administrative Procedure 104 - Catholic Schools Continuous Improvement Process
AP 104 Appendix – Process Template Focus Areas
Administrative Procedure 105 - School-Based Leadership
Administrative Procedure 110 - School Councils
Administrative Procedure 119 - Naming of Educational Facilities
Administrative Procedure 120 - Policy and Procedures Dissemination
Administrative Procedure 121 - Development and Review of Administrative Procedures
Administrative Procedure 130 - School Year
Administrative Procedure 131 - School Day
Administrative Procedure 132 - Instructional Time: Grades 1 to 12
Administrative Procedure 133 - Emergency Closings
Administrative Procedure 134 - Inclement Weather
Administrative Procedure 140 - Use of Technology & Access to Division Resources
AP 140 Appendix A - Recommended End User Security Practices
AP 140 Appendix B – Responsibilities Flowchart 3rd Party Programs
Staff Responsible Use of Technology Agreement
Student Responsible Use of Technology Agreement
Administrative Procedure 143 - Secure Technology Use - Hosted Service or Web 2.0 Tools
AP 143 Appendix - Responsibility Flowchart 3rd Parties
Administrative Procedure 146 - Social Media
Administrative Procedure 148 - Internal Communications
Administrative Procedure 149 – Division Appeal Process
Administrative Procedure 150 - Media Relations
Administrative Procedure 151 - Parent and Public Inquiries
Administrative Procedure 152 - Public Solicitations
Administrative Procedure 153 - Advertising in Schools
Administrative Procedure 154 - Political Electioneering
Administrative Procedure 155 - Event Protocol
Administrative Procedure 156 - Visit Protocol
Administrative Procedure 157 - Flag Protocol
Administrative Procedure 158 - Remembrance Day
Administrative Procedure 160 - Inclusive Catholic Communities Safe Caring Learning Environments
AP 160 Appendix A - Guidelines for the LIFE Framework
AP 160 Appendix B - Resource to Supporting and Guiding
AP 160 Appendix C - Board Responsibility
AP 160 Appendix D - Additional Resources
AP 160 Appendix E - Lived Inclusively for Everyone Support Plan
Administrative Procedure 161 - Health & Safety of Students and Staff
Administrative Procedure 162 - Communicable Diseases
AP 162 Appendix A & B – Universal Precautions & List of Diseases
Administrative Procedure 163 - Smoke Tobacco Vape Free Facilities
Administrative Procedure 164 - Use of Alcohol in Division Schools
Administrative Procedure 165 - Emergency Plans
Administrative Procedure 166 - Influenza Pandemic Emergency Response
Administrative Procedure 168 - Nutrition
AP 168 Appendix - Nutrition Highlights
Administrative Procedure 170 - Harassment
Administrative Procedure 180 - Freedom of Information and Protection of Privacy
AP 180 Appendix A & B – Collection of Personal Info & FOIPP Fees
Administrative Procedure 181 - Video Surveillance
Administrative Procedure 185 - Records Management
AP 185 Appendix A – Intro to Records Retention Schedule
AP 185 Appendix B – Schedule of Records Retention
Administrative Procedure 190 - Copyright
AP 190 Appendix – Sample Copyright Information Labels
Administrative Procedure 191 - Electronic Copyright
Administrative Procedure 200 - Organization for Instruction
Administrative Procedure 201 - Religious Permeation
Administrative Procedure 202 - Religious Education
Administrative Procedure 205 - Controversial Issues / Materials
Administrative Procedure 206 - Human Sexuality Education
Administrative Procedure 208 - Community Resources in the Schools
Administrative Procedure 210 - Early Childhood Services
AP 210 Appendix A – Ages for funding Eligibility in ECS Programs
AP 210 Appendix B – Brighter Beginnings Brochure
Administrative Procedure 211 - English as a Second Language (ESL)
Administrative Procedure 212 - Bilingual Instruction: French Immersion
Administrative Procedure 213 - Bilingual Instruction: Ukrainian
Administrative Procedure 214 - Special Education Programming
Administrative Procedure 215 - Work Experience Program
Administrative Procedure 216 - Career and Technology Studies (Career Pathways)
Administrative Procedure 217 - Special Projects – High School
Administrative Procedure 218 - Locally Approved Courses
Administrative Procedure 220 - Alternative Programs
Administrative Procedure 221 - Outreach Programs
Administrative Procedure 230 – Distance Education
Administrative Procedure 240 - Guidance and Counseling Program
Administrative Procedure 245 - Overnight Use of Division Sites
Form 245-1 - Authorization
Administrative Procedure 250 - School Learning Commons
Administrative Procedure 251 - Challenge of Learning Materials
Administrative Procedure 252 - Diploma Exam Accommodations
Administrative Procedure 255 - Animals in Schools
Administrative Procedure 256 - Use of Service Dogs in Schools
Appendix A - Parent/Guardian Request for a Service Dog
Appendix B - Management Plan for Care of the Service Dog
Administrative Procedure 260 - Field Trips and Excursions
Form 260-1 Risk Assessment Guidelines
Form 260-2 Risk Assessment Checklist
Form 260-3 Planning Checklist
Form 260-4 Consent for Participation Natl & Intl Field Trips
Form 260-5 Field Trip/Excursion Annual Consent Form English
Form 260-5 Field Trip/Excursion Annual Consent Form Tagalog
Form 260-6 Authorization Form
Form 260-7 Release Form - Students OVER 18 years
Form 260-8 Release Form - Students UNDER 18 years
Form 260-9 Supervisor Consent Form
Form 260-10 Intl Travel Consent – Parent, Guardian or Staff
Administrative Procedure 261 - Extra-Curricular Programs
Administrative Procedure 270 - Home Education
Administrative Procedure 280 - Program Evaluation
Administrative Procedure 290 - Research Studies
Administrative Procedure 300 - Admission of Students
Administrative Procedure 301 - Entrance Age
Administrative Procedure 302 - International Students
AP 302 Appendix – Schedule of International Student Fees
Administrative Procedure 305 - School Attendance Areas
Administrative Procedure 310 - Supervision of Students
Administrative Procedure 311 - Noon Hour Supervision of Students
Administrative Procedure 312 - Student Safety Patrols
Administrative Procedure 314 - Concussion Protocol
Form 314 Parental Authorization to Participate in Competitive Sports
Administrative Procedure 315 - Illness or Injury at School
Form 315-1 Accident Report Form
Form 315-2 Witness to an Accident Report Form
Administrative Procedure 316 - Administration of Medication or Medical Treatment to Students
Form 316-1 Administration of Medication/Medical Treatment
Form 316-2 Administration of Medication/Medical Treatment Release
Form 316-3 Student Focused Medication Management Record
Form 316-4 Asthma Alert
Form 316-5 Life Threatening Allergy Alert
Administrative Procedure 317 - Anaphylaxis or Severe Allergies
AP 317 Appendix A – Resources
AP 317 Appendix B – Roles and Responsibilities
Administrative Procedure 318 - Pediculosis or Lice
AP 318 Appendix – Health Information Pediculosis or Lice
Administrative Procedure 319 - Alberta Health Care Services
Administrative Procedure 320 - Student Records
Administrative Procedure 321 - Young Offender Records
Administrative Procedure 322 - Legal Custody of Children
Administrative Procedure 325 - Child Abuse
Form 325-1 Child Abuse Report
Administrative Procedure 330 - Student Attendance
Administrative Procedure 340 - Specialized Services for Students and Children
Administrative Procedure 350 - Student Conduct
Administrative Procedure 351 - Student Discipline
Administrative Procedure 352 - Access to Students by Police Officers and Outside Agencies
Administrative Procedure 353 - Restricted Substances and Weapons
Administrative Procedure 355 - Student Suspension and Expulsion
Administrative Procedure 357 - Vandalism
Administrative Procedure 360 - Student Assessment, Evaluation & Reporting
Administrative Procedure 361 - Promotion & Retention of Students
Administrative Procedure 362 - Use and Dissemination of Test Results
Administrative Procedure 363 - Individual Program Plans or IPPs
AP 363 Appendix A – Backgrounder on IPPs
AP 363 Appendix B – Tips for Parents about IPPs
Administrative Procedure 365 - Course Challenge
Administrative Procedure 370 - Student Awards
Administrative Procedure 380 - Students’ Council
Administrative Procedure 390 - Student Appeals
Administrative Procedure 400 - Catholicity Expectations of Teachers and Administrators
AP 400 Appendix A- The Excellent Catholic Teacher
AP 400 Appendix B- Marks of an Excellent Catholic Leader
Administrative Procedure 401 - Staff Employment
Administrative Procedure 402 - Personnel Records
Administrative Procedure 403 - Public Interest Duty to Report
Administrative Procedure 404 - Working Alone
Administrative Procedure 405 - Certificate of Good Health
Administrative Procedure 406 - Staff Conflict of Interest
Administrative Procedure 407 - Salaries and Wages
Administrative Procedure 408 - Employee and Family Assistance Plan
Administrative Procedure 409 - Sick Leave
Administrative Procedure 410 - Employee Leaves and Absences
Administrative Procedure 411 - Leaves of Absence for Political Purposes
Administrative Procedure 412 - Deferred Salary Leave Plan
Administrative Procedure 415 - Recognition of Long Service and Retiring Employees
Administrative Procedure 416 - Employee Resignations
Administrative Procedure 419 – Staff Workplace Attire
Administrative Procedure 420 - Role of the Teacher
Administrative Procedure 421 - Hiring of Teachers
Administrative Procedure 422 - Prof Growth Supervision and Evaluation of Teachers
Administrative Procedure 423 - Teaching Staff Development Opportunities
Administrative Procedure 424 - Professional Staff Assignments and Transfers
Administrative Procedure 425 - Professional Staff Job Sharing
Administrative Procedure 426 - Reduction in Professional Staff
Administrative Procedure 430 - Role of the Principal
Administrative Procedure 431 - Growth Supervision and Evaluation of School Administrators
Administrative Procedure 435 - Coordinators High School
Administrative Procedure 439 - Prof Growth Supervision and Evaluation of Support Staff
Administrative Procedure 440 - Support Staff
Administrative Procedure 441 - Support Staff Development Opportunities
Administrative Procedure 442 - Non Association Staff Disputes
Administrative Procedure 443 - Personnel & Employee Relationships Non Association Staff
Administrative Procedure 450 - Organizational Structure
AP 450 Appendix – Organizational Structure Chart
Administrative Procedure 454 - Secretary Treasurer
Administrative Procedure 460 - Substitute Teachers
Administrative Procedure 470 - Position Descriptions
Administrative Procedure 490 - Volunteers in Schools
Form 490-1 Volunteer Confidentiality Undertaking
Administrative Procedure 500 - Budgeting Process
Administrative Procedure 501 - Budgeting System
Administrative Procedure 505 - Student Fees and Service Charges
Form 505 - 1 Fee Waiver Application (English)
Form 505 - 2 Fee Waiver Application (Tagalog)
Administrative Procedure 507 - Valuables in Schools
Administrative Procedure 510 - Financial Accountability and Audits
Administrative Procedure 511 – School Generated Funds
AP 511 Appendix – Project Plan
Administrative Procedure 512 – Cash Management
Administrative Procedure 513 – Petty Cash
Administrative Procedure 514 – Travel and Expense Reimbursement
AP 514 Appendix A – Travel and Expense Rates
Administrative Procedure 515 – Purchasing Authority
Administrative Procedure 516 – Signing Authority
Administrative Procedure 517 - Inventory
Administrative Procedure 518 – Disposal of Division Property
Administrative Procedure 519 – Surplus Land and Buildings
Administrative Procedure 520 – Ethical Fundraising and Charitable Activities in Schools
Administrative Procedure 521 – Non-Certificated Staff Pension
Administrative Procedure 525 - Partnerships
AP 525 Appendix – Ethical Guidelines for Business-Education Partnerships
Administrative Procedure 526 – Charitable Donations
Administrative Procedure 527 - Honorariums, Scholarships and Gifts
Administrative Procedure 530 – Insurance Management
Administrative Procedure 540 – Facilities Planning
Administrative Procedure 541 – Property Maintenance
Administrative Procedure 542 - Signage
Administrative Procedure 543 – Buildings and Grounds Security
Administrative Procedure 544 – Hazardous Chemical Management
Administrative Procedure 545 – Environmental Considerations
Administrative Procedure 546 – Community Use of School Facilities
Administrative Procedure 547 – Personal Use of Division Equipment and Materials
Administrative Procedure 550 – Student Transportation Services
Administrative Procedure 551 – School Bus Safety Program
Administrative Procedure 552 – Student Transportation in Private Vehicles
Form 552-1 Volunteer Driver Declaration and Authorization
Administrative Procedure 555 – School Owned Vehicles
Administrative Procedure 560 – Use of Division Owned Vehicles