EICS' Administrative Procedures

CCSSA's LIFE Framework 'Living Inclusion Faithfully for Everyone'
CCSSA's LIFE Framework 'Living Inclusion Faithfully for Everyone' French

EICS' Administrative Procedure 160 - INCLUSIVE CATHOLIC COMMUNITIES PROVIDING SAFE AND CARING LEARNING ENVIRONMENTS

Administrative Procedures Table of Contents September 21, 2018

Administrative Procedure 100  - Distributed Decision-Making

Administrative Procedure 101 - Division Planning and Reporting
                                               AP 101 Appendix - Sample Assurance Planning Timelines

Administrative Procedure 104 -  Catholic Schools Continuous Improvement Process
                                               AP 104 Appendix – Process Template Focus Areas

Administrative Procedure 105 -  School-Based Leadership
Administrative Procedure 110 -  School Councils
Administrative Procedure 119 -  Naming of Educational Facilities
Administrative Procedure 120 -  Policy and Procedures Dissemination
Administrative Procedure 121 -  Development and Review of Administrative Procedures
Administrative Procedure 130 -  School Year
Administrative Procedure 131 -  School Day
Administrative Procedure 132 -  Instructional Time: Grades 1 to 12
Administrative Procedure 133 -  Emergency Closings
Administrative Procedure 134 -  Inclement Weather

Administrative Procedure 140 -  Use of Technology & Access to Division Resources
                                               AP 140 Appendix A - Recommended End User Security Practices 
                                               AP 140 Appendix B – Responsibilities Flowchart 3rd Party Programs
                                               Staff Responsible Use of Technology Agreement
                                               Student Responsible Use of Technology Agreement

Administrative Procedure 143 -  Secure Technology Use - Hosted Service or Web 2.0 Tools
                                               AP 143 Appendix - Responsibility Flowchart 3rd Parties

Administrative Procedure 146 -  Social Media
Administrative Procedure 148 -  Internal Communications
Administrative Procedure 149 – Division Appeal Process
Administrative Procedure 150 -  Media Relations
Administrative Procedure 151 -  Parent and Public Inquiries
Administrative Procedure 152 -  Public Solicitations
Administrative Procedure 153 -  Advertising in Schools
Administrative Procedure 154 -  Political Electioneering
Administrative Procedure 155 -  Event Protocol
Administrative Procedure 156 -  Visit Protocol
Administrative Procedure 157 -  Flag Protocol
Administrative Procedure 158 -  Remembrance Day

Administrative Procedure 160 -  Inclusive Catholic Communities Providing Safe Caring Learning Environments
                                                AP 160 Appendix A - Guidelines for the LIFE Framework            
                                                AP 160 Appendix B -  Resource to Supporting and Guiding
                                                AP 160 Appendix C -  Board Responsibility
                                                AP 160 Appendix D -   Additional Resources
                                                AP 160 Appendix E -   Lived Inclusively for Everyone Support Plan                  

Administrative Procedure 161 -  Health & Safety of Students and Staff

Administrative Procedure 162 -  Communicable Diseases
                                               AP 162 Appendix A & B – Universal Precautions & List of Diseases

Administrative Procedure 163 -  Tobacco Free Environment
Administrative Procedure 164 -  Use of Alcohol in Division Schools
Administrative Procedure 165 -  Emergency Plans
Administrative Procedure 166 -  Influenza Pandemic Emergency Response

Administrative Procedure 168 - Nutrition
                                              AP 168 Appendix - Nutrition Highlights

Administrative Procedure 170 -  Harassment

Administrative Procedure 180 -  Freedom of Information and Protection of Privacy
                                               AP 180 Appendix A & B – Collection of Personal Info & FOIPP Fees

Administrative Procedure 181 -  Video Surveillance

Administrative Procedure 185 -  Records Management
                                               AP 185 Appendix A – Intro to Records Retention Schedule
                                               AP 185 Appendix B – Schedule of Records Retention

Administrative Procedure 190 -  Copyright
                                              AP 190 Appendix – Sample Copyright Information Labels

Administrative Procedure 191 -  Electronic Copyright

Administrative Procedure 200  - Organization for Instruction
Administrative Procedure 201 -  Religious Permeation
Administrative Procedure 202 -  Religious Education
Administrative Procedure 205 -  Controversial Issues / Materials
Administrative Procedure 206 -  Human Sexuality Education                
Administrative Procedure 208 -  Community Resources in the Schools

Administrative Procedure 210 -  Early Childhood Services
                                                 AP 210 Appendix A –  Ages for funding Eligibility in ECS Programs
                                                 AP 210 Appendix B – Brighter Beginnings Brochure

Administrative Procedure 211 -  English as a Second Language (ESL)
Administrative Procedure 212 -  Bilingual Instruction: French Immersion
Administrative Procedure 213 -  Bilingual Instruction: Ukrainian
Administrative Procedure 214 -  Special Education Programming
Administrative Procedure 215 -  Work Experience Program
Administrative Procedure 216 -  Career and Technology Foundations / Studies
Administrative Procedure 217 -  Special Projects – High School
Administrative Procedure 218 -  Locally Approved Courses
Administrative Procedure 220 -  Alternative Programs
Administrative Procedure 221 -  Outreach Programs
Administrative Procedure 230 – Distance Education
Administrative Procedure 240 -  Guidance and Counseling Program

Administrative Procedure 245 -  Overnight Use of Division Sites
                                               Form 245-1 - Authorization

Administrative Procedure 250 -  School Learning Commons
Administrative Procedure 251 -  Challenge of Learning Materials
Administrative Procedure 252 -  Diploma Exam Accommodations
Administrative Procedure 255 -  Animals in Schools

Administrative Procedure 256 -  Use of Service Dogs in Schools
                                               Appendix A  - Parent/Guardian Request for a Service Dog
                                               Appendix B  - Management Plan for Care of the Service Dog

Administrative Procedure 260 -  Field Trips and Excursions
                                                 Form 260-1    Risk Assessment Guidelines
                                                 Form 260-2    Risk Assessment Checklist
                                                 Form 260-3    Planning Checklist
                                                 Form 260-4    Consent for Participation Natl & Intl Field Trips
                                                 Form 260-5    Field Trip/Excursion Annual Consent Form English
                                                 Form 260-5    Field Trip/Excursion Annual Consent Form Tagalog
                                                 Form 260-6    Authorization Form
                                                 Form 260-7    Release Form - Students OVER 18 years
                                                 Form 260-8    Release Form - Students UNDER 18 years
                                                 Form 260-9    Supervisor Consent Form
                                                 Form 260-10   Intl Travel Consent – Parent, Guardian or Staff

Administrative Procedure 261 -  Extra-Curricular Programs
Administrative Procedure 270 -  Home Education
Administrative Procedure 280 -  Program Evaluation
Administrative Procedure 290 -  Conducting Research in the Division

Administrative Procedure 300  - Admission of Students
Administrative Procedure 301 -  Entrance Age

Administrative Procedure 302 -  International Students
                                               AP 302 Appendix – Schedule of International Student Fees     

Administrative Procedure 305 -  School Attendance Areas
Administrative Procedure 310 -  Supervision of Students
Administrative Procedure 311 -  Noon Hour Supervision of Students
Administrative Procedure 312 -  Student Safety Patrols

Administrative Procedure 314 -  Concussion Protocol
                                               Form 314  Parental Authorization to Participate in Competitive Sports

Administrative Procedure 315 -  Illness or Injury at School
                                               Form 315-1   Accident Report Form
                                               Form 315-2    Witness to an Accident Report Form

Administrative Procedure 316 -  Administration of Medication or Treatment to Students
                                               Form 316-1    Medical Status Update / Request for Medical Treatment
                                               Form 316-3    Student Focused Medication Management Record
                                               Form 316-4    Asthma Alert
                                               Form 316-5    Life Threatening Allergy Alert  
                                               Form 316-6    Admin of Medication / Seizure Documentation Form                                     
Administrative Procedure 317 -  Anaphylaxis or Severe Allergies
                                              AP 317 Appendix A – Resources
                                              AP 317 Appendix B – Roles and Responsibilities

Administrative Procedure 318 - Pediculosis or Lice
                                               AP 318 Appendix – Health Information Pediculosis or Lice

Administrative Procedure 319 -  Alberta Health Care Services
Administrative Procedure 320 -  Student Records
Administrative Procedure 321 -  Young Offender Records
Administrative Procedure 322 -  Legal Custody of Children

Administrative Procedure 325 -  Child Abuse
                                               Form 325-1  Child Abuse Report

Administrative Procedure 330 -  Student Attendance
Administrative Procedure 340 -  Specialized Services for Students and Children
Administrative Procedure 350 -  Student Code of Conduct
Administrative Procedure 351 -  Student Discipline
Administrative Procedure 352 -  Access to Students by Police Officers and Outside Agencies
Administrative Procedure 353 -  Student Use of Alcohol, Restricted/Illicit Drugs and Weapons
Administrative Procedure 355 -  Student Suspension and Expulsion
Administrative Procedure 357 -  Vandalism
Administrative Procedure 360 - Student Assessment, Evaluation & Reporting
Administrative Procedure 361 -  Promotion & Retention of Students
Administrative Procedure 362 -  Use and Dissemination of Test Results

Administrative Procedure 363 -  Individual Program Plans or IPPs
                                               AP 363 Appendix A – Backgrounder on IPPs
                                               AP 363 Appendix B – Tips for Parents about IPPs

Administrative Procedure 365 -  Course Challenge
Administrative Procedure 370 -  Student Awards
Administrative Procedure 380 -  Students’ Council
Administrative Procedure 390 -  Student Appeals

Administrative Procedure 400 - Catholicity Expectations of Teachers and Administrators
                                              AP 400 Appendix A- The Excellent Catholic Teacher
                                              AP 400 Appendix B- Marks of an Excellent Catholic Leader

Administrative Procedure 401 - Staff Employment
Administrative Procedure 402 - Personnel Records
Administrative Procedure 403 - Public Interest Duty to Report
Administrative Procedure 404 - Working Alone
Administrative Procedure 405 - Certificate of Medical Fitness

Administrative Procedure 406 - Drugs and Alcohol
                                              AP 406 Appendix A - Drugs & Alcohol Summary & Acknowledgement

Administrative Procedure 407 - Salaries and Wages
Administrative Procedure 408 - Employee and Family Assistance Plan
Administrative Procedure 409 - Sick Leave
Administrative Procedure 410 - Employee Leaves and Absences
Administrative Procedure 411 - Leaves of Absence for Political Purposes
Administrative Procedure 412 - Deferred Salary Leave Plan
Administrative Procedure 413 - Staff Conflict of Interest
Administrative Procedure 415 - Recognition of Long Service and Retiring Employees
Administrative Procedure 416 - Employee Resignations
Administrative Procedure 419 – Staff Workplace Attire
Administrative Procedure 420 - Role of the Teacher
Administrative Procedure 421 - Hiring of Teachers
Administrative Procedure 422 - Prof Growth Supervision and Evaluation of Teachers
Administrative Procedure 423 - Teaching Staff Development Opportunities
Administrative Procedure 424 - Professional Staff Assignments and Transfers
Administrative Procedure 425 - Professional Staff Job Sharing
Administrative Procedure 426 - Reduction in Professional Staff
Administrative Procedure 430 - Role of the Principal
Administrative Procedure 431 - Growth Supervision and Evaluation of School Administrators
Administrative Procedure 435 - Coordinators High School
Administrative Procedure 439 - Prof Growth Supervision and Evaluation of Support Staff
Administrative Procedure 440 - Support Staff
Administrative Procedure 441 - Support Staff Development Opportunities
Administrative Procedure 442 - Non Association Staff Disputes
Administrative Procedure 443 - Personnel & Employee Relationships Non Association Staff

Administrative Procedure 450 - Organizational Structure
                                              AP 450 Appendix – Organizational Structure Chart

Administrative Procedure 454 - Secretary Treasurer
Administrative Procedure 460 - Substitute Teachers
Administrative Procedure 470 - Position Descriptions

Administrative Procedure 490 - Volunteers in Schools
                                             Form 490-1 Volunteer Confidentiality Undertaking

Administrative Procedure 500 - Budgeting Process
Administrative Procedure 501 - Budgeting System

Admin Procedure 505 - Student Fees and Service Charges May 2019                                                                                                                    Form 505 - 1 Fee Waiver Application 2019 2020

Administrative Procedure 507 - Valuables in Schools
Administrative Procedure 510 - Financial Assurance and Audits

Administrative Procedure 511 – School Generated Funds
                                     AP 511 Appendix – Project Plan

Administrative Procedure 512 – Cash Management
Administrative Procedure 513 – Petty Cash

Administrative Procedure 514 – Travel and Expense Reimbursement
                                     AP 514 Appendix A – Travel and Expense Rates

Administrative Procedure 515 – Purchasing Authority
Administrative Procedure 516 – Signing Authority
Administrative Procedure 517 - Inventory
Administrative Procedure 518 – Disposal of Division Property
Administrative Procedure 519 – Surplus Land and Buildings
Administrative Procedure 520 – Ethical Fundraising and Charitable Activities in Schools
Administrative Procedure 521 – Non-Certificated Staff Pension

Administrative Procedure 525 -  Partnerships
                                     AP 525 Appendix – Ethical Guidelines for Business-Education Partnerships

Administrative Procedure 526 – Charitable Donations
Administrative Procedure 527 - Honorariums, Scholarships and Gifts
Administrative Procedure 530 – Insurance Management
Administrative Procedure 540 – Facilities Planning
Administrative Procedure 541 – Property Maintenance
Administrative Procedure 542 -  Signage
Administrative Procedure 543 – Buildings and Grounds Security
Administrative Procedure 544 – Hazardous Chemical Management
Administrative Procedure 545 – Environmental Considerations
Administrative Procedure 546 – Community Use of School Facilities
Administrative Procedure 547 – Personal Use of Division Equipment and Materials
Administrative Procedure 548 -  Division Cell Phone Assignment and Allowances
Administrative Procedure 550 – Student Transportation Services
Administrative Procedure 551 – School Bus Safety Program

Administrative Procedure 552 – Student Transportation in Private Vehicles
                                     Form 552-1 Volunteer Driver Declaration and Authorization

Administrative Procedure 555 – School Owned Vehicles

Administrative Procedure 560 – Use of Division-Owned Vehicles
                                      AP 560 Form 1 - Informed Consent Division-Owned Vehicles and Equipment